July 2017 Board Briefing

An update from the Prince of Peace Board of Directors:

Pictured from left to right: Troy Heinritz (Secretary), Joe Guyer, Ted Wiemann (Vice Chair), Jim McCabe, Fred Schattner, Donna Younger, Mary Gail Ford, Bill Heffernan, Tod Kruse (Chair)

Pictured from left to right:
Troy Heinritz (Secretary), Joe Guyer, Ted Wiemann (Vice Chair), Jim McCabe, Fred Schattner, Donna Younger, Mary Gail Ford, Bill Heffernan, Tod Kruse (Chair)

MEET YOUR NEW BOARD OF DIRECTORS

ELECTIONS

Each year with the coming of summer, one third of the members of the Prince of Peace Board of Directors rotate off and are replaced by three new members. This succession of leadership provides both the year-to-year continuity and the regular infusion of ideas, insights and energy that insures continued excellence in leadership for Prince of Peace. This year was another excellent example of just such a succession with the congregation’s election of new Board members, Mary Gail Ford, Joe Guyer, and Donna Younger. Welcome Mary Gail, Joe and Donna!

DEPARTURES and APPOINTMENTS

Thanks go out to departing Board members Tim Froehling and Julie Wettermann for their faithful service on behalf of the POP congregation. Thank you also to Ted Wiemann and Bill Heffernan, who have accepted appointments to fill the remaining two years of Board service for Jason Madole and Megan Larkin, who had to step down mid-term. Ted is continuing on the Board following completion of his own 3-year term, and Bill is returning to the Board after a brief time away.


OFFICERS and COMMITTEES

The Board works together as a group and in committees to monitor and guide the activities as designated by the POP Constitution, By-Laws, and Policy Manual. To accomplish this work for 2017-18, the following Officers and Committees have been established. If you have any questions about Board activities, feel free to ask any Board member or submit a question here.

Officers
Chair: Tod Kruse
Vice Chair: Ted Wiemann
Secretary: Troy Heinritz

Financial Review Committee:
Troy Heinritz (Chair), Jim McCabe, Donna Younger

Nominating Committee:
Ted Wiemann (Chair), Fred Schattner, Troy Heinritz, Joe Guyer

Endowment Committee:
Ted Wiemann (Chair), Bill Heffernan

Strategic Planning Committee:
Tod Kruse (chair), Mary Gail Ford, Jim McCabe, Donna Younger

Communication Committee:
Jim McCabe (Chair and Website Coordinator), Bill Heffernan (Board Briefings Coordinator), Fred Schattner (Dialogue Coordinator), Mary Gail Ford (Prayer Coordinator)


AUXANO Vision Team

In addition to the above listed committees, many of the POP Board of Directors also are serving on the Vision Team currently working with church consultant, Auxano, to frame Prince of Peace’s strategic vision and guide our future ministry focus.

The following Directors are serving on the Auxano Vision team: Troy Heinritz, Jim McCabe, Fred Schattner, Julie Wettermann*, Ted Wiemann, and Donna Younger.

*Julie is not a current Board member, but will continue serving on the Vision Team to the completion of this work.


If you have questions or concerns you’d like to share,
please contact the Board of Directors Chair, Tod Kruse.

February 2017 Board Briefing

An update from the Prince of Peace Board of Directors:

Pictured from left to right: Front row: Tod Kruse (Secretary), Troy Heinritz, Megan Larkin, Jim McCabe (Chair) Back row: Jason Madole, Tim Froehling, Ted Wiemann (Vice Chair), Fred Schattner, Julie Wettermann

Pictured from left to right:
Front row: Tod Kruse (Secretary), Troy Heinritz, Megan Larkin, Jim McCabe (Chair)
Back row: Jason Madole, Tim Froehling, Ted Wiemann (Vice Chair), Fred Schattner,
Julie Wettermann

Greetings from your 2016-17 Board of Directors! The Board is honored to serve the POP congregation as we all strive to Share Christ’s Peace in the coming year and beyond.
Your Board has been busy since the last communication, and here’s a brief summary of our
recent projects and interactions at Prince of Peace.

Dialogues: 9 complete, and more to come

Board members have gone out individually and in pairs to ask POP PEACE group members and ministry advisory teams how things are going at POP. If your group has not had a board
dialogue, chances are it will soon! To date, over 80 people have been interviewed and these
efforts are continuing. By seeking out small groups, we hope to connect with a diverse cross
section of the congregation. We are thankful to receive your valuable feedback on
communication and engagement effectiveness, PEACE groups, general impressions of
congregational life at POP and areas for improvement. Feedback has been passed on to Pastor Karl and the staff for their review and use.

Upcoming Congregational Meetings: for your calendar

There are two upcoming meetings of which we would like to make you aware.

  • A Special Voter’s Meeting is scheduled for February 19 immediately following the 11:00am worship service to decide whether or not to exercise our seminary placement option to extend a call to Vicar Matt to serve as POP’s Pastor of Discipleship.
  • Our next Congregational Meeting is May 7 (Informational Meeting on April 30) at which we will update you on church business, vote on new members of the Board of Directors and other information to be released later.

We look forward to seeing you at these important meetings.

Strategic Focus Areas and 2017 Goals

As we turn the calendar from 2016 to 2017, POP is clearly entering a new season of ministry. The strategic imperatives of the past several years have needed to be largely internally focused, reactive and marginally proactive. However, the staff changes and the systems and facilities updates that required our attention and energy are now largely complete. The fruit of working through those challenges is ready to be harvested as POP looks to the future and how to proactively position ourselves for the next many years of ministry to our community. The Board will focus this year on clarifying our congregation’s vision for the future, aligning the church’s ministries with this vision, and assuring that the church’s financial health, congregational unity, and attention to our guest’s visitor worship experience all support our role in sharing Christ’s peace throughout our communities.

Winter Voter’s Meeting: Q and A available on POP website.

Questions received from the congregation before, during, and after the December Voter’s
Meeting have been researched and answered by the Board. Both questions and answers are
available for your review.
 Additional questions are always welcome and can be sent to the Board online or placed in the mailbox of any current Board member.

Support of Vision Process

The Board has joined Pastor Karl and the POP staff in reading and applying the book “Church Unique” by Will Mancini. Will is the founder of Auxano, the consulting firm POP has retained to help us prayerfully discern the work God has in mind for Prince of Peace and Crosspoint in our communities. The Auxano process will help us identify the work God has specifically prepared and gifted our unique congregation to do and help us align our ministries to do that God-given work. The Board will continue to provide a sounding board for Pastor Karl and his team as they seek to clarify this vision and move to implement these valuable revelations. On February 27-28 the Board and the staff will meet together with Auxano in a workshop to get this process started. 

As always, it is our pleasure to serve you and our congregation as we strive to Share Christ’s Peace together.

August 2016 Board Briefing

An update from the Prince of Peace Board of Directors:

Pictured from left to right: Front row: Tod Kruse (Secretary), Troy Heinritz, Megan Larkin, Jim McCabe (Chair) Back row: Jason Madole, Tim Froehling, Ted Wiemann (Vice Chair), Fred Schattner, Julie Wettermann

Pictured from left to right:
Front row: Tod Kruse (Secretary), Troy Heinritz, Megan Larkin, Jim McCabe (Chair)
Back row: Jason Madole, Tim Froehling, Ted Wiemann (Vice Chair), Fred Schattner, Julie Wettermann

NEW BOARD MEMBERS

Greetings from your new 2016-17 Board of Directors! The Board is honored to serve the POP congregation as we all strive to Share Christ’s Peace in the coming year and beyond.

  • Our outgoing Board members Stu Bernthal, Kathryn Graber, Bill Heffernan and Kathleen Lange served POP very well. Please be sure to thank them for their service when you get the chance.
  • The new Board is comprised of newly elected members: Troy Heinritz, Megan Larkin, and Jason Madole, along with recently appointed member Julie Wettermann (serving for the remainder of Stu Bernthal’s term) and returning members Tim Froehling, Tod Kruse, Jim McCabe, Fred Schattner, and Ted Wiemann.

Click here for more information about the POP Board of Directors, the Board’s ministry to POP, or individual Board member biographies. Feel free to submit questions to your Board by completing the provided form.

Safety In Our Church

This is a very difficult subject for your Board of Directors to bring to your attention and yet we feel it needs to be shared.

Churches have a long tradition of being a place of security and sanctuary, but that traditional thinking is being shaken. Whether due to tragedy in a Methodist Episcopal Church in Charleston, South Carolina, a Sikh Temple in Wisconsin, a Baptist church in Alabama, a Jewish Community Center in Kansas or other incidents,  many churches and their members are raising concerns about security. One writer stated that, “It’s a tragic reality of our world today that churches must consider the possibility of … violence happening on their premises.” 

Recently, some concerns were raised when we received a troubling post on the POP Facebook page from a sender not previously known to POP. As a result of that post, the sender was blocked and the post removed. We were advised that the poster could just be a kid doing something stupid but regardless, we felt it proper diligence to notify the Palatine Police Department who contacted federal law enforcement. We have since met with these organizations, who have indicated that they will continue to investigate. There have been no additional posts to our page and no similar post or incidents reported by other local churches. We have been advised to be vigilant and report any suspicious activity. To that extent we feel compelled to ask you to do the same. 

The reality of our broken and sinful world is that we may not be able to prevent events from ever happening but we can do a lot to increase overall security. 

  • The first of these is just be watchful and report any activities you feel out of the ordinary in our parking lots and around the premises to staff members or the board – whomever you see first!
  • If no one is around for you to inform then call the Palatine Police Department by dialing 911. Be aware and know where safe and accessible exits are located.

We do not wish to create any undue concern but we do ask for you to be watchful for the safety of one another. We will keep you informed as to how this investigation unfolds.

We have tried to anticipate a couple of your questions below but if you have other concerns we would encourage you to go PopPalatine.org and under the Discover tab select Church Governance. Scroll down and send us message or you can drop a note in any Board member's mailbox.

In all these things we pray the peace of the Lord in the hearts of all of his children. Let us be unified as His church and all be salt and lights to the love of Christ. 


Questions & Answers

What did the post on Facebook say?

With a good deal of misspelling, the post cautioned us: “One day u people will burn in hellfire! U people will strictly punish by Allah Almighty! Beware! Beware!”

 

Is this seen as a ‘credible’ threat?

We pray that it is not but it is being investigated by local & federal law enforcement to determine the answer to that question. We chose not to ignore it but how serious it may be is unknown.

 

Does POP have an Emergency Plan?

We do and it is quite comprehensive and something we are encouraging all leaders to revisit and become more familiar with. Awareness and notification of unusual behavior or concerns is the key to keeping each other safe. If you want to review a copy, contact Parish Administrator Jeff Horvath.

 

Are we considering other security measures, e.g. security people, cameras?

We will be discussing this issue in greater detail but we are not adding any additional security at this time. We have gathered a good deal of information on what could be done and what has been done at “mega-churches” but we are making no changes at this time. Letting you know and asking you to be vigilant and aware is the best and most effective security measure.

June 2016 Board Briefing

Update -- LOCAL MISSIONS MINISTRY

If serving “the least of these” is on your heart, then the Local Missions Ministry might be the ideal place for you!  Each of these local mission initiatives needs our support in prayer, and in hands & feet.

Palatine Faith In Action (PFA)

Co-led by Prince of Peace, PFA is 10 local church partners who work for the local community with food & youth as their primary areas of focus.  Meets bi-monthly.

Palatine Opportunity Center (POC)

POP’s continued partnership with POC includes hosting the community garden on our Palatine campus this summer.  And POP will be the host site for all-ages learning topics throughout the summer – like ‘food from the garden’, ‘food not culturally known’ and perhaps even canning.  This is a great serving and learning opportunity for all members & Peace Groups!!

Palatine High School

Did you know that more than 50% of PHS students are on free or reduced lunch?  POP has increased our involvement with the PHS social workers network in providing assistance with food, in addition to the Christmas gift card outreach during December 2015.  Earlier this year, POP helped start the PHS Pirate Treasure Chest – where backpacks of shelf stable food are given to students so they have meals over the weekend.  Some of the food donations come from the Palatine Township but additional food is being supplemented by POP and other PFA churches.  19 families are currently in the program but the goal is to expand this program at PHS.  Find out how you can help!

Palatine Township School Supplies

Most of us have heard of the Palatine Township Apple Tree Program which helps 300 families each year with school supplies.  But the need is closer to 1,000 families!!  Look for more details in the coming weeks as we prepare for the POP July School Supply Drive.  Sounds like another great serving opportunity for all members & Peace Groups!!

HERE 2 SERVE – SUMMER 2016

During Summer 2015, 130 people served our local community through Here 2 Serve projects and we’re hoping for many more during Summer 2016!  Saturday morning, June 25, will be our first big serving date with many projects to choose from. All ages & talents are welcome.  The full list of Summer 2016 projects is available at the Connection Center and also online at PopPalatine.org/mission-events.  Sign up online or by contacting Susan Klemstein. Come join Jesus on His mission in our community!

April 2016 Board Briefing

An update from the Prince of Peace Board of Directors

Upcoming Congregational Meeting

First ……  Thank You to all the members of Prince of Peace who attended the Special Voters Meeting on Sunday, February 28th.  Pastor Karl presented the responsibilities of the restructured Discipleship Pastor role and the specific timeline of the Seminarian call process at Concordia St. Louis.  Jim Wacker, Call Committee Chair, shared a PowerPoint presentation highlighting the qualities that POP was looking for in a candidate and specific information about the two candidates being recommended to the congregation.  Attendees then voted a unanimous ‘Yes’ to proceed with calling two seminarian candidates.  The process at Concordia concludes at the end of April with placement of the seminarians at their new church home so please keep this in your prayers.

 

UPCOMING CONGREGATIONAL MEETING on Sunday, April 24th after 11AM serviceLunch will be served.

Agenda items will include a ministries update from Pastor Karl including the Discipleship Pastor call, CrossPoint and the status of the search for our next Parish Administrator.  The Board of Directors will be presenting updates on POP Financials and the various Strategic Planning Initiatives.  The Nominating Committee will be reviewing the candidate selection process and presenting the slate of 2016 candidates.  There will also be a Question/Answer session – so please submit your question in the ‘bucket’ at the Connection Center or on the POP website.

 

 

We hope you will join us for the April 24th Congregational Meeting. 

It’s a great opportunity to be in community & share a meal with fellow members of Prince of Peace, ask questions and stay informed on what’s happening at our church.  We look forward to seeing you there!

Board Communications

Board Communications

The Board shall govern with an emphasis on …encouragement of diversity of viewpoint…future rather than past…evaluating how the present is positioning the congregation to live into its future, and…being proactive rather than reactive.” (Board Policy Manual 2.4.1)

In order to achieve this charge the Board of Directors utilizes various tools such as Board Briefings, Dialogue Meetings and submissions of questions, Voter’s Meetings and other vehicles.

• Questions and Answers

• Contact us

Position statements

May Women Serve Communion:

Displaying the US Flag:

Board Briefings

June 2015 Board Briefing

An update from the Prince of Peace Board of Directors

Reach-Grow-Serve ....... the Local Missions Ministry and You!

At the recent April Voters Informational Meeting, the Board of Directors presented an overview of the Local Missions Ministry and we started with this perspective:

"POP has attempted, in small and large ways, to minister spiritually to our Hispanic neighbors.    Neither the small, volunteer‐led Bible studies and worship services nor the efforts of a full‐time called pastor showed signs of effectively reaching out in the neighborhoods around POP and reaching Hispanics for Christ. We have seen the impact of personal relationships and have learned the importance of 'earning' the privilege to speak our faith to those we serve."

We also learned from the Hispanic Ministry experience that

  • there is a big difference between excitement and involvement
  • our scope was too narrow ‐ focused on a single culture
  • this effort had a very high demand on resources (people, time and money)  
  • it is hard for us to avoid duplicating the efforts of other organizations, YET there are community organizations who want our help to serve the needs of the underserved

The need continues to be great. Many families in our community struggle with financial/economic hardship and the inability to provide for basic human needs. There are also concerns for at‐risk youth and adults. By SERVING NEEDS, we are more in keeping with our Mission, our Vision and Our Core Values.

Key to the Local Missions Ministry is our Partnership with Community Organizations, who want our help to serve needs and face challenges. These partnerships will allow us to sow "relationship seeds" to open the future for chaplaincy and to open hearts for Jesus.   

With the Local Missions Ministry we will cultivate opportunities to offer a personal welcome to individuals and families met and served through this ministry.

In order to show the love of Christ in the neighborhoods around POP, we must first be present in those neighborhoods. Through intentional partnering with existing local organizations, POP and its members can begin to have a meaningful presence and daily impact in the lives of our neighbors and their families. 

Prince of Peace already has partnerships with some of these groups today and the only thing that would change is that we will not be culturally specific. We will not be focused on ethnicity – we will be focused on need and serving the least of these.

The Local Missions Ministry is the new direction for POP in Local Outreach. We have received great counsel from those who worked so hard to bring the Hispanic Ministry to life and this is their recommendation for scalable and achievable success. We have also received great counsel from community organizations and from some of you who serve the needs of families and communities in your own ways.

How much can we do? The size of the ministry is in great part dependent upon you and the members of this congregation. It is dependent upon being bold for Jesus! It is dependent upon how we can better live out our mission to Reach, Grow and Serve in the mission field that gives all glory to God! We can be a church involved with 2 new partners, or 10, or more. The answer is in our hearts! 

April 2015 Board Briefing

Update on Strategic Planning Initiatives

First - the Board would like to say Thank You to all the POP members who joined us for any of the Strategic Planning Dialogues in January & early February. In spite of the snow and cold weather, your time, ideas and suggestions were deeply appreciated by the Board. At each dialogue the Board presented an overview of the Strategic Initiative, reviewed the findings and discussed the recommendations from each subcommittee to the Board. POP members provided their feedback on the recommendations which helped the Board to determine next steps.

We would like to share with you a summary of the Initial Key Action Steps for each of our Strategic Initiatives. And if you have questions about the initiatives or next steps please contact any member of the Board.

Staffing & Organization Structure

Action Step: Define & Communicate the Vision of POP

"To be an ever-expanding, increasingly diverse community of believers transformed by Jesus and transforming the world around us" By highlighting various ministries on a regular basis, we will demonstrate how POP is focused on accomplishing each of the elements included in our vision statement.

Action Step: Review Process Documentation & Master Calendar with POP Staff

The Board will work with the staff to re-evaluate the findings and determine current needs.

Assimilation

Action Step: Develop Assimilation Ministry Team

Re-engage subcommittee to establish tactics & timeline for the development of the new Assimilation Ministry Team including outreach for those who'd like to serve on this team or serve on a New Member Shepherd team organized by time of worship service. 

Action Step: Revisit Recommendations for New Member Class

Revisit the ideas with Pastor Karl & Susan Klemstein and finalize what will be presented to the new Senior Pastor.

Facilities & Technology

Action Step: Website Overhaul

Create Website Steering Committee to develop implementation plan.

 

Action Step: Enhancements to the Gym

Improve features in the gym to enhance the quality of various meetings & gatherings.

 

Action Step: Improve hearing-impaired assistance

Create subcommittee to develop project description, obtain quotes and develop implementation plan.

Policy Based Governance

Action Step: Review/Revise Policies Relating to Senior Pastor

Review & revise policies relating to the Senior Pastor to reduce focus on administration & enhance focus on being a Spiritual Leader.

 

Action Step: Lay Advisory/Action Teams

Conduct gap analysis with staff & identify areas where new LAAT teams could add value.

 

Action Step: Ministry & Worship Team Directory

Establish team to develop & publish directory.

 

Action Step: PBG Introductory Brochure

Develop brochure for new members class.

Hispanic Ministry

Action Step: Introduce Local Missions plan at April 26th Voters Informational Meeting

The Strategic Planning Group of the Board has worked for over a year with the lay leaders of the Hispanic ministry to document lessons learned and identify options for the future. With the focus of reaching the underserved community in Palatine with the Good News of Christ, the Board is recommending that we establish a new Local Missions Ministry. Learn all about this important new ministry opportunity
at the Voters Informational Meeting on April 26th.

Please join us on April 26th for Lunch at Noon in the Gym with the Voters Informational Meeting starting at 12:30. 

February 2015 Board Briefing

Update on Strategic Planning Initiatives

First - the Board would like to say Thank You to all the POP members who joined us for any of the Strategic Planning Dialogues in January & early February. In spite of the snow and cold weather, your time, ideas and suggestions were deeply appreciated by the Board. 

At each dialogue the Board presented an overview of the Strategic Initiative, reviewed the work
and findings of each of the subcommittees and discussed with attendees the recommendations from each subcommittee to the Board. POP members provided their feedback on the recommendations after each meeting and the Board tabulated those results to help us determine next steps. 

Based on feedback from dialogue attendees & discussions among the members of the Board, we would like to share with you a summary of the Action Steps for each of our Strategic Initiatives 

Staffing & Organization Structure

Action Step: Define & Communicate the Vision of POP

"To be an ever-expanding, increasingly diverse community of believers transformed by Jesus and transforming the world around us" Through videos, email and printed documents we will clarify what each of the terms in the vision statement mean and discuss how the ministries at POP fit with this vision. 

Action Step: Review Process Documentation & Master Calendar with POP Staff

The Board will work with the staff to re-evaluate the findings and determine current needs

 

Assimilation

Action Step: Develop Assimilation Ministry Team

Re-engage subcommittee to establish tactics and a timeline for the development of the new Assimilation Ministry Team which will include standing New Member Shepherd teams by time of service & methods to enhance assimilation of current POP members with serving opportunities.

 

Action Step: Revisit Recommendations for New Member Class

Revisit the concepts identified with Pastor Karl & Susan Klemstein and finalize what will be presented to the new Senior Pastor.

 

Facilities & Technology

Action Step: Website Overhaul

Create Website Steering Committee to develop implementation plan

 

Action Step: Enhancements to the Gym

Improve features in the gym to enhance the quality of various meetings & gatherings

 

Action Step: Improve hearing-impaired assistance

Create subcommittee to develop project description, obtain quotes and develop implementation plan

 

Policy Based Governance

Action Step: Review/Revise Policies Relating to Senior Pastor

Review & revise policies relating to the Senior Pastor to reduce focus on administration & enhance focus on being a Spritual Leader

 

Action Step: Lay Advisor/Action Teams

Conduct gap analysis with staff & identify areas for new LAAT teams to be created

 

Action Step: Worship Team & Committee Directory

Establish team to develop & publish directory

 

Action Step: PBG Introductory Brochure

Develop brochure for new members class

 

Hispanic Ministry

Action Step: Introduce Local Missions plan at April 26th Voters Informational Meeting

The Strategic Planning Group of the Board has worked for over a year with the lay leaders of the Hispanic ministry to document lessons learned and identify options for the future. With the focus of reaching the underserved community in Palatine with the Good News of Christ, the Board is recommending that we establish a new Local Missions Ministry. Learn all about this important new ministry opportunity
at the Voters Informational Meeting on April 26th.

Please join us on April 26th for Lunch at Noon in the Gym with the Voters Informational Meeting starting at 12:30. 

 

November 2014 Board Briefing

Ready to Learn More About Strategic Planning at Prince of Peace?

In the October Board Briefing we said 'Thank You' to all those who have been giving their time & ideas serving on committees that worked on specific initiatives with the Strategic Planning Committee of the Board.  For each initiative the committee conducted research & analysis, utilized surveys or personal interviews and developed recommendations for the Board.   

So what's next? ‐ POP Congregational Dialogues

Wednesday evenings in January & early February will give you the opportunity to learn more about what has been done, help to prioritize recommendations and how you can be engaged in our future :       

January 7th  Staffing & Organizational Structure    
January 14th  Assimilation    
January 21st  Policy Based Governance    
January 28th  Hispanic Ministry    
February 4th  Facilities & Technology    
February 11th   Crosspoint

But your first chance to learn more will be at the Voters Information Meeting on Sunday, December 7th. From Noon to 12:30 in the gym will be Food & Fellowship followed by the Informational Meeting which starts at 12:30.  To make sure we have enough food for lunch on the 7th, please sign‐up at the Connection Center.   

We look forward to seeing you on December 7th at the Voters Informational Meeting!

July 2014 Board Briefing

Board of Directors Elects Officers & Appoints Committee Members for 2014-2015

At the Spring Voters meeting Stu Bernthal, Tim Froehling and Ted Wiemann were elected to serve a three-year term on the Board. Following our annual Board Orientation & Training Retreat and our regular June meeting, the election of Board Officers and Committee Appointments is complete. 

  • Board Officers
    • Chair: Jim McCabe
    • Vice Chair: Tod Kruse
    • Secretary: Kathleen Lange

 

  •  Committee Appointments
    • Endowment Fund Committee
      • Sharon Banks, Stu Bernthal, Ted Wiemann
    •  Financial Review Committee
      •  Tim Froehling, Bill Heffernan (Chair), Tod Kruse
    • Nominating Committee
      • Sharon Banks, Kathryn Graber (Chair), Ted Wiemann
    • Strategic Planning Committee
      • Stu Bernthal, Kathryn Graber, Kathleen Lange (Chair), Bill Heffernan

Mark Hiller, Nancy Hartman-Kittner and Susan Meyle completed their terms on the board in May and we would like to thank them & express our deep appreciation for their leadership, time and efforts during their years of service. 

March 2013 Board Briefing

A few highlights from the work of the Board of Directors: 

  • The Board appointed its annual review committee to evaluate Prince of Peace’s 2012 fiscal year financial records and practices. The following individuals are on the committee: Al Kehe (Board Member), Susan Meyle (Board Member), Bill Wilbanks (Lay Member/Accountant), and Jan Kehe (Lay Member/Accountant). The committee’s report will be shared with the congregation in the Spring Voters Report. 
  • The 2013 spring congregational meetings are scheduled on April 28th (Informational) and May 5th (Voters) at 9:30am. The primary item on the agenda will be the annual election of three new members of the Board of Directors. Current Board members Jeff Horvath, Bo Vossel, and Al Kehe will complete their terms of service in May and have decided not to run for re-election. Be sure to thank them for their leadership, service and dedication over the past three years. 
  • Board of Directors nominations are now being accepted for the Prince of Peace Board. If you know someone who is well–qualified to give leadership to our congregation as a member of the Board, please complete a nomination form. Forms, as well as a document describing the qualifications and responsibilities of Board members, are available at the Welcome Center. Return completed nomination forms to Mark Hiller's church mailbox by Friday, March 8
  • The Board will host a Town-Hall format meeting on Sunday, April 14th at 9:30am. In addition to discussing the Strategic Focus and answering questions from the congregation, we will share insights from Susan Beaumont’s book – Inside the Large Congregation. Susan has intimate knowledge of the strengths, challenges, and uniqueness of larger congregations (400+in average weekend worship attendance), as well as the specific leadership and organizational needs of these congregations. Prince of Peace’s 2013 budget allocates funding for a Strategic Planning Consultant. Plans have been put in place to begin working directly with Susan in the coming months. We look forward to learning from her and beginning the process of making clear the path the Lord is leading us down as we make plans for the future. 
  • Check out the Board Resource area on Prince of Peace’s website. It features: (1) the congregation’s Constitution and By-Laws (2) the Board Policy Manual and (3) Board Briefing archive (this publication). 
  • Prince of Peace has been blessed with a number of new ministry leaders and staff this past year. Check out the back side/below of this “Board Briefing” to see an updated Prince of Peace Organizational Chart.

December 2012 Board Briefing

Discipleship Pastor Call

The Discipleship Call Committee completed their work and at a Special Assembly the congregation voted to extend a divine call to Pastor Karl Fay of Trinity Lutheran Church in Davenport, Iowa. By now you've heard that Pastor Fay has accepted our call to serve POP as Discipleship Pastor. He and his family (wife Kendra and children June & Rueben) will be arriving sometime in January. Prince of Peace is having a gift card shower to welcome the Fay family. POP members are encouraged to donate gift cards that will help in their transition (Grocery stores, Target, Home Depot, etc.) or introduce them to the Palatine area (like a gift card to your favorite local restaurant). Donations may be placed in the locked box at the welcome center on weekends or turned in to the church office during the week. Mark your calendar for Sunday, January 27, 2013. Pastor Fay will be installed as our new Discipleship Pastor at a special service that day at 4:00 pm. Most importantly, please pray for a smooth transition from Davenport to Palatine (including the sale of their home) and that the Lord will provide all that is needed for the ongoing ministry of Trinity Lutheran, Davenport.

Financial Update

The Board of Directors would like to thank you for your faithful giving. God is using your gifts to accomplish some incredible things for His Kingdom! We want to assure you that we consider the management of your offerings as a sacred trust. As of November, we see 2012 giving at ~2% below budget for both Palatine and Crosspoint; both locations are also expected to close the year with expenses lower than budgeted. At our December Voters Assembly the following 2013 budget was adopted. With a new year just around the corner, we encourage you to prayerfully and carefully evaluate your giving. Consider how the Lord had blessed you, discern if He is enabling you to give generously and sacrificially, and ask Him to lead you. We know that He will!

Getting From Here to There…

Over the past months the Board and the POP Staff have been reading and discussing Susan Beaumont’s book – Inside the Large Congregation. Susan has intimate knowledge of the strengths, challenges, and uniqueness of larger congregations (400+in average weekend worship attendance), as well as the specific leadership and organizational needs of these congregations. Prince of Peace’s 2013 budget allocates funding for a Strategic Planning Consultant. After investigating multiple church consultant options, plans have been put in place to begin working with Susan in June 2013. We look forward to learning from Susan and beginning the process of making clear the path the Lord is leading us down as we make plans for the future.

 

Strategic Focus Review…

Prince of Peace has a long-established Strategic Focus – Core Values, Mission, Vision, and Desired Outcomes. No less than bi-annually, the Board is responsible for reviewing the Strategic Focus and updating it in order to ensure the strong pursuit of our Mission. This process involves the careful review of congregational metrics provided by Pastor Christenson as well as consideration of input received at our Sept and March Board/Staff retreats and dialogues with members of the congregation. In October the Board completed its review and made the decision to maintain the Strategic Focus and ministry plan Targets as is. Prince of Peace staff began developing their ministry plans with these Targets (shown right) in mind.

Board Appointments 2012-2013

Nominating Committee: Mark Hiller, Jim McCabe
Financial Review Committee: Al Kehe, Mark Hiller, Susan Meyle
Endowment Fund Committee: Bo Vossel, Sharon Banks
Call Committee: Jim McCabe, Sharon Banks, Tod Kruse
Strategic Planning: Jim McCabe, Susan Meyle, Nancy Hartman Kittner

Dialogue Coordinator: Tod Kruse

Board Briefing Coordinator: Susan Meyle
Staff Prayer Coordinator: Nancy Hartman Kittner
Crosspoint Liaison: Al Kehe
Hispanic Ministry Liaison: Nancy Hartman Kittner
Pictured (left to right), Front Row: Tod Kruse, Al Kehe, Susan Meyle, Jeff Horvath (Chair). Back Row: Bo Vossel (Secretary), Jim McCabe, Sharon Banks, Nancy Hartman Kittner, Mark Hiller (Vice Chair). 

Summer 2012 Board Briefing

Board of Directors (BOD) elects officers and appoints committee members for 2012-2013

At the Spring Voters meeting, Sharon Banks, Tod Kruse and Jim McCabe were elected to serve a three-year term on the Board. Following the annual Board Orientation & Training Retreat and our regular June meeting, the election of Board Officers and Committee Appointments is complete.

Board Officers and Committee Appointments for 2012-2013

Chair: Jeff Horvath
Vice Chair: Mark Hiller
Secretary: Bo Vossel
Nominating Committee: Mark Hiller (Chair), Jim McCabe
Financial Review Committee: Al Kehe (Chair), Mark Hiller, Susan Meyle
Endowment Fund Committee: Bo Vossel (Chair), Sharon Banks
Call Committee: Jim McCabe, Sharon Banks, Tod Kruse
Strategic Planning Committee: Jim McCabe, Susan Meyle, Nancy Hartman Kittner

Discipleship Pastor Call Process

The Board of Directors is beginning the process to call a full-time Discipleship Pastor to our staff. If you know an LCMS pastor that you think would be a good candidate for the position, please pick up a recommendation form at the Welcome Center. For your convenience, a description of the position is provided on the back of the recommendation form. You can put your completed form(s) in Pastor Christenson’s POP mailbox.

Prince of Peace Core Values

Personal Evangelism – We believe sharing our faith is most effective and best received when it happens in the context of personal relationships.
Loving Relationships – We believe in demonstrating our love in commitment and action.
Relevant Teaching – We believe God’s Word is intended to be understood and applied to daily life.
Intentional Discipleship – We believe spiritual growth can and should be actively pursued by every believer.
Total Involvement – We believe the church is most effective when all members serve using their spiritual gifts.
Outward Focus – We believe the needs of people outside the church should take priority over the preferences of those inside the church.

Winter 2011 Board Briefing

Board of Directors (BOD) shares results of June 2011 member survey and clarifies how the Board governs

To maintain and improve communication between the Board and the congregation, the BOD routinely asks for input and invites various Member segments to dialogue with us. On Sunday, November 12, 2011, the BOD hosted an open Dialogue with 35 Prince of Peace members in attendance. 


After her opening prayer, Board Chair, Susan Meyle, welcomed everyone with the reflection, Ministry is a team sport. She shared that the Board dedicates a portion of each of its meetings to leadership training and development. 

“Part of our training involves reading and discussing books about church leadership. Two of our favorite and most helpful books are Winning on Purpose by John Kaiser and The Unity Factor by Larry Osborne. Both of these books use sports analogies to describe church leadership.” 

Meyle went on to explain, “It is the Board’s responsibility to ensure the congregation’s Strategic Focus is the driving force for all the church’s activities and ministries. And we ensure that all the “rules” are followed: the rules include the law, our Constitution & Bylaws, and the Board’s Policy.”

The philosophy of Policy Based Governance emphasizes that the Board should focus on:

  • Spiritual vision rather than internal preoccupation,
  • Encouraging diversity of viewpoints,
  • Strategic leadership more than operational detail,
  • Ends rather than means,
  • Maintaining a clear distinction between the role of the Board and the role of the Senior Pastor,
  • Collective rather than individual decisions,
  • The future rather than the past or present, and
  • Being proactive rather than reactive.

If you have questions about the workings of the Board or how the staff and the congregation fit into our governance model, we invite you to ask any Board member or submit your question in writing. You can send an email to BOD Chair, Susan Meyle at ksmeyle@comcast.net or leave a note with your question in the POP mailbox of any Board member. 

 

Ministry is a Team Sport

In Winning on Purpose, the author emphasizes the importance of everyone understanding what position they play within the Policy Based Governance Team context.

He describes four positions ….

Ministry - played by the members as they care for one another and reach out to the community.

Management - played by the staff as they equip, resource and coordinate the ministry of the members.

Leadership - played by the Senior Pastor as he provides vision, direction and teaching to achieve the mission of the church.

Governance - played by the Board as it supplies accountability and support to the pastor. This empowers him and allows him to pursue the mission of the church.

What position do you play?

Summer 2011 Board Briefing

Board of Directors (BOD) elects officers and appoints committee members for 2011-2012

At the Spring Voters meeting, Nancy Hartman, Mark Hiller and Susan Meyle were elected to serve a three-year term on the Board. Following the annual Board Orientation & Training Retreat and our regular June meeting, the election of Board Officers and Committee Appointments is complete.

Board Officers and Committee Appointments for 2011-2012

Chair: Susan Meyle
Vice Chair: Marlene Mahn
Secretary: Susan Stolz
Nominating Committee: Jeff Horvath (Chair), Nancy Hartman, Bo Vossel
Financial Review Committee: Al Kehe (Chair), Mark Hiller, Jeff Horvath
Endowment Fund Committee: Bo Vossel (Chair), Mark Hiller

At our July meeting, a Call Committee was established to undertake the search for our new music ministry staff. The committee, made up of the following individuals, held its first meeting at the beginning of August: Lay Members John Campbell (Chair), Jimmy Murray, Rhoda Neukuckatz, Kerry Rothlisberger, Rich Plegge and Paul McKinney; and Board members Marlene Mahn (Secretary), Jeff Horvath and Mark Hiller.

A Strategic Planning Committee made up of both lay and Board members is soon to be established. This committee will be led by Pete Barber.

Financially-Speaking…

As you know, 2010 was tough for Prince of Peace financially-speaking. We’re happy to report finances year-todate show some positive improvement. Because of your giving, church offerings have increased 7% over the same period last year. This, coupled with some very difficult 2011 budget cuts and the staff’s continued careful spending, have brought us to within 2% of our year-to-date plan. What a blessing!

THANK YOU for your generous, sacrificial, and faithful giving. Prince of Peace couldn’t accomplish what it does without you. We want to assure you that we consider the management of your offerings a sacred trust. We hope you agree; it’s an honor and a privilege to see our offerings fund the work of the Lord in this place.

In Christ, for the Church, our Communities, and the World

In all we do, Christ is at the center, leading us, sustaining us, keeping us focused on our mission to REACH all people with the good news of Jesus Christ; to GROW together as his followers; to SERVE God and others with all we have. 

February 2011 Board Briefing

Hispanic Outreach Pastor Call Committee

The Hispanic Outreach Call Committee completed their work and at a Special Assembly the congregation voted to extend a divine call to Pastor Steven Deombeleg of Holy Trinity Lutheran Church in Tucson, Arizona. Please keep Pastor Deombeleg and his family in your prayers as they consider this call. Pray especially for safety during upcoming travel and for comfort for the entire family as they deal with Pastor Deombeleg’s father-in-law’s grave illness. Any questions for the Call Committee may be directed to Al Kehe at 847-963-8656 or alkehe@comcast.net.

Nomination Committee

Are you interested in being a member of the Board of Directors or do you know someone who would make a great Board member? Nomination Forms are now available for the May 2011 Board of Directors elections. Please prayerfully consider members you would like to nominate; if you would like to consider self-nomination, please contact a member of the Board of Directors. Nomination forms are available at the Welcome Center or on the church website. If your candidate is willing to be considered for nomination, please fill out and submit nomination forms before April 1, 2011. Any questions for the Nominating Committee may be directed to Marlene Mahn at 847-550-6053 or marlene@mahns.com.

Financial Review Committee

The Board of Directors would like to thank you for your continued generous giving to the ministries of Prince of Peace. God is using your gifts to accomplish some incredible things for His Kingdom! As the table illustrates, 2010 was a challenging year for Prince of Peace financially. The Board asks that you prayerfully and carefully re-evaluate your giving. Consider how the Lord has blessed you, discern if He is enabling you to give generously and sacrificially, and ask Him to lead you. We know that He will! Any questions for the Financial Review Committee may be directed to Mike Radochonski at 847-991-0993 or m_shonski@yahoo.com

Board Appointment

Jim Durán has been a faithful and dedicated member of the Board of Directors since June 1, 2009. It is with regret that we announce that he will not be able to complete his full term which is set to expire May 31, 2012. According to the Board’s Policy, vacancies of this kind are to be filled by an appointment made by the Board. After careful and prayerful consideration, the Board extended an appointment to fill the remainder of Jim’s term to Pete Barber. We welcome Pete to the Board and wish Jim the very best as he continues to use his gifts to serve the congregation and the Lord in other capacities.

November 2009 Board Briefing

Pictured (left to right): Paul Wickland – Chair, Susan Meyle – Vice Chair, Jack Campbell, Mike Radochonski, Marlene Mahn, John Raley, Susan Stolz, Jim Duran - Secretary, Jan Christiansen

Pictured (left to right): Paul Wickland – Chair, Susan Meyle – Vice Chair, Jack Campbell, Mike Radochonski, Marlene Mahn, John Raley, Susan Stolz, Jim Duran - Secretary, Jan Christiansen

 

  • After one year of Policy Based Governance, the Board has conducted a retrospective session examining the functioning of the Board, including the Board’s role in assisting the Sr. Pastor in achieving the Desired Outcomes.
  • The Board debriefed dialogues with staff leaders Diana Vander Pas and Tim Kaufmann to discuss aspects of the Adult P.E.A.C.E. Group and 20-25 year old ministries. Additionally, the Board invited Pastor John Glover to dialogue on his experiences with Policy Based Governance. The board has also debriefed that dialogue and will invite Pastor Glover to dialogue over Adult Discipleship at a future meeting. The Board continues to invite other staff leaders to see how the ministry fits into supporting the Desired Outcomes of our congregation and also discuss what is/isn’t working well in the ministry.
  • The Board appointed a subcommittee to recommend improvements to the senior pastor evaluation structure based on lessons learned this past year.
  • The Board has revised the Policy Manual. Please refer to the December Voter’s Report for a detailed explanation of all changes made since the last regular Voter’s meeting in April 2009.
  • The Board was briefed on the results of the Reveal Spiritual Life Survey, conducted this year. This will serve as valuable input on setting future Desired Outcomes for the congregation. The Board continues to have deliberations over these results.
  • The Board has reviewed the proposed 2010 Budget and the corresponding 2009-2010 Ministry Plans in preparation for the December Voter’s meeting where the Budget will be presented for approval.
  • Coming up for the Board of Directors: (1) Continued dialogue with staff and congregation members - up next: Pastor John Scott and the LITH church plant; (2) Long Range Outlook review; (3) Desired Outcomes Metrics progress; (4) Plan and Hold the December Voter’s Meeting and (5) appoint the Audit Committee.